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OPEN SPECIAL AND REGULAR MEETING
Hillsborough City SD
October 21, 2014 5:00PM
October 21, 2014 North Hillsborough Elementary School Multipurpose Room 545 Eucalyptus Avenue Hillsborough, CA

1. CALL TO ORDER, 5:00 PM
Speaker:
Lynne Esselstein, Board President
2. APPROVAL OF AGENDA, 5:01 PM, ACTION
Speaker:
Lynne Esselstein, Board President
Recommended Motion:
It is recommended that the Board approve the agenda.
3. CONVENE OPEN SPECIAL MEETING, 5:05 PM, ACTION/DISCUSSION
Speaker:
Lynne Esselstein, President
3.1. HCSD/RECREATION JOINT POWERS AUTHORITY AGREEMENT, 5:05 PM, ACTION
Speaker:
Anthony Ranii, Superintendent
Rationale:
The Hillsborough Recreation Commission considered updates, changes, and revisions to the Joint Powers Agreement (JPA) during its November 2013 meeting.  Further revisions were presented and considered in the February 2014 Meeting and the May 2014 Meeting.  The JPA was approved by the Commission on September 15, 2014.  The Hillsborough City School District and the Town of Hillsborough must now ratify the document in order for the changes to take effect.
 
Recommended Motion:
It is recommended that the Board approve the Joint Powers Agreement between the Town of Hillsborough and the Hillsborough City School District.
Attachments:
A. Proposed JPA
B. Existing JPA
3.2. CBO SEARCH, 5:35 PM
Speaker:
Anthony Ranii, Superintendent
Rationale:
A report will be given about this search, and the documents enclosed will be reviewed.  The Board will also have an opportunity to suggest desired leadership characteristics.  Finally, the Board will determine if they can attend the proposed December 9, 2014 second interview.
 
Attachments:
A. Brochure
B. Status Memorandum
4. ADJOURN SPECIAL MEETING, 5:59 PM
Speaker:
Lynne Esselstein, Board President
5. CONVENE REGULAR SESSION, 6:00 PM
Speaker:
Lynne Esselstein, Board President
6. SALUTE TO THE FLAG, 6:05 PM
Speaker:
Lynne Esselstein, Board President
7. APPROVAL OF MINUTES, 6:10 PM
Speaker:
Lynne Esselstein, Board President
7.1. Regular Meeting Minutes of September 10, 2014, ACTION
Speaker:
Lynne Esselstein, Board President
Recommended Motion:
It is recommended that the Board approve the Meeting Minutes of September 10, 2014.
Attachments:
Meeting Minutes September 10, 2014
8. CURRENT BUSINESS
8.1. Eagle Scout Report, 6:15 PM
Speaker:
Anthony Ranii, Superintendent; James Dimon
Rationale:
Eagle Scout James Dimon will give a brief presentation on his Eagle Scout project in which he organized, planned, coordinated, and completed a paving stone project at West School, the school he attended as an elementary school student.  The District wishes to thank Mr. Dimon for his service and congratulate him on his accomplishment.
 
8.2. North Hillsborough Elementary School Trustee Representative Report, 6:25 PM
Speaker:
North Elementary 5th Grade Students
Rationale:

The student council report will be on the 5th Grade Leadership program.  The officers are: Alex Brubaker, Elizabeth Fitzgerald, William Heafey, Mallika John, Abby Koch, Sydney Lane, Trey Lawson, Matthew Murdoff, Hope Pilch, and Andrew  Rocha.

 
8.3. North Hillsborough Elementary School Curriculum Report, 6:45 PM
Speaker:
Megan Macauley
Rationale:
The curriculum report will be on the 4/5 Spanish program and it will be given by Megan Macauley.
 
8.4. HTA, 7:00 PM
Speaker:
Mary Torello, President
Rationale:
Status Report
 
8.5. CSEA, 7:05 PM
Speaker:
Nichole Balsells, Co-President and Ron Russo, Co-President
Rationale:
Status Report
 
8.6. Associate Parents' Group (APG), 7:10 PM
Speaker:
An Huang Chen, President
Rationale:
Report of Information
 
8.7. Hillsborough Schools Foundation (HSF), 7:15 PM
Speaker:
Laurel Miranda, President
Rationale:
Report of Information
 
8.8. Superintendent's Report, 7:20 PM
Speaker:
Anthony Ranii, Superintendent
Rationale:
Information will be shared with the Board and the public about items of interest to the District.
 
8.9. HCSD FORWARD 2014-2015 Objectives, 7:30 PM, ACTION
Speaker:
Anthony Ranii, Superintendent
Rationale:
The enclosed 2014-2015 Objectives/Action Plans are presented for the Board's review and approval.  Once approved, this tool will be helpful in evaluating the superintendent.
 
Recommended Motion:
It is recommended that the Board approve the attached 2014-2015 Objectives/Action Plans.
Attachments:
Proposed 2014-2015 Action Plans
8.10. ACCEPTABLE USE POLICY, 7:45 PM, ACTION
Speaker:
Maureen Sullivan, Director of Technology
Recommended Motion:
It is recommended that the Board approve the Acceptable Use Policy as presented this evening.
Attachments:
A. Acceptable Use Policy
8.11. Adjourn to Public Hearing, 8:00 PM
Speaker:
Anthony Ranii, Superintendent
Rationale:

The public is invited to give comment on the sufficiency of the District's instructional materials.

 
Attachments:
A. Notice of Public Hearing
8.12. RESOLUTION NO. 2014-09 - Sufficiency of Instructional Materials, 8:05 PM, ACTION
Speaker:
Modell Marlow Andersen, Director of Educational Services
Recommended Motion:
It is recommended that the Board adopt Resolution No. 2014-09 stating that the District has provided sufficient textbooks and instructional materials aligned to the academic content standards.
Attachments:
A. Sufficiency of Instructional Materials Executive Summary
B. Resolution No. 2014-09 Sufficiency of Instructional Materials
C. Sufficiency of Instructional Materials
8.13. Update on Drought, 8:10 PM
Speaker:
Anthony Ranii, Superintendent
Rationale:
An update will be given on District initiatives to save water.  Please see the Executive Summary for more details.
 
Attachments:
Executive Summary
8.14. Academic School Calendar, 8:15 PM, ACTION
Speaker:
Don Geddis, Trustee
Rationale:
The purpose of this agenda item is to discuss the academic calendar.
 
Recommended Motion:
It is recommended that the Board create a calendar committee charged with the five tasks described in the executive summary included with this agenda item.
Attachments:
A. Executive Summary
B. Education Code
C. 2014-2015 Calendar
D. Historical Multi-year Plan
E. Historical Calendar Survey
F. Foster City Calendar
G. Graphic
8.15. Recreation Commission Meeting - September 15, 2014, 8:40 PM
Speaker:
Anthony Ranii, Executive Director of Recreation, Recreation Commissioners Esselstein and Geddis
Rationale:
A Recreation Commission Meeting was held on September 15, 2014.  A summary of the meeting will be presented.  Please see the Executive Summary for more details.
 
Attachments:
Executive Summary
8.16. Approval of Capital Program Management Contract, 8:45 PM, ACTION
Speaker:
Anthony Ranii, Superintendent
Rationale:
At the last Regular Meeting, Capital Program Management was selected through a Request for Qualifications/Request for Proposals Process.  Tonight the contract is presented for review and approval. 
 
Recommended Motion:
It is recommended that the Board approve the agreement between the Hillsborough City School District and Capital Program Management for Proposition 39 California Clean Energy Jobs Act Planning Services.
Attachments:
A. Executive Summary
Proposed Contract
8.17. Crocker Middle School Band Room Dedication, 8:50 PM
Speaker:
Lynne Esselstein, Trustee; Greg Dannis, Trustee; Anthony Ranii, Superintendent
Rationale:

The Band Room Dedication Committee will report on progress made.  Please see Executive Summary for more details.

 
Attachments:
Executive Summary
8.18. RESOLUTION NO. 2014-10- LOCAL RESERVES CAP, 8:55 PM, ACTION
Speaker:
Lynne Esselstein, Board President; Anthony Ranii, Superintendent
Rationale:
The Governing Team's criteria for considering Resolutions of this nature are: 1) clarity of purpose, 2) a direct impact to public education and/or the District, and 3) that the resolution is directed at legislatures and not voters.  This topic meets those criteria, and the enacted change to law regarding District reserves has a deleterious effect on the Board's ability to make prudent fiscal decisions for the District.
 
Recommended Motion:
it is recommended that the Board approve RESOLUTION NO. 2014-10 LOCAL RESERVES CAP.
Attachments:
A. RESOLUTION NO.2014-10 LOCAL RESERVES CAP
B. CSBA Draft
9. PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA, 9:10 PM
Speaker:
Lynne Esselstein, Board President
Rationale:
Under Government Code 54954.3, members of the public have the right to address the Board on any matter within the Board’s jurisdiction.  However, the Board may not take action on any non-agenda item.  Individual speakers will be allowed four minutes to address the Board.  The Board shall limit the total time for public discussion of any one matter to twenty minutes.
 
10. CONSENT AGENDA, 9:20 PM, ACTION
Speaker:
Lynne Esselstein, Board President
Rationale:

Motion "approve the consent agenda”; not debatable; requires unanimous vote.  If any member of the Board, Superintendent, or public so requests, any item shall be removed from this section and placed in the regular order of business.

 
Recommended Motion:
It is recommended that the Board approve Consent Agenda Items 10.1- 10.5.
10.1. Personnel Action Report
Rationale:
Retirement, Resignation, Employment
 
Attachments:
A. Personnel Action Report
10.2. Enrollment Report
Attachments:
A. Enrollment Report
10.3. Approval of Warrants
Rationale:

Expenditures as of September 26, 2014

 
Attachments:
A. Warrant List
10.4. Ratification of Teacher Employment
Attachments:
A. Ratification of Teacher Employment Status for 2014-2015
10.5. Quarterly Report on Williams Uniform Complaints
Rationale:

Education Code Section 35186

Quarterly report of complaints as of September 30, 2014

 
Attachments:
A. Quarterly Williams Uniform Complaints Report
11. COMMUNICATIONS from individuals and/or organizations regarding District programs and services and BOARD ITEMS Discussion of items necessary to the effective operation of the School Board, 9:30 PM
Speaker:
Lynne Esselstein, Board President
Rationale:
 
12. PUBLIC ADDRESS CONCERNING ITEMS ON CLOSED SESSION AGENDA Opportunity for members of the public to address the Board concerning items on the Closed Session Agenda, 9:40 PM
Speaker:
Lynne Esselstein, Board President
Rationale:
A.  PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title:  Superintendent

B.  CONFERENCE WITH LEGAL COUNSEL ON PENDING LITIGATION
1 Case

C.  PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
 
13. CLOSED SESSION
Speaker:
Lynne Esselstein, Board President
14. OPEN SESSION
Speaker:
Lynne Esselstein, Board President
15. ADJOURNMENT
Speaker:
Lynne Esselstein, Board President
Rationale:



DATES TO REMEMBER

October

23        6-8 Early Dismissal (1:15)
23        TK-5 Early Dismissal
23        Superintendent’s Coffee, West Staff Dining Room, 8:45am
24        Halloween Bingo, North, 6:00-8:00pm
27-31   TK-8 Red Ribbon Week
28        HSF Parent Campaign, DO, 8:45am
29        SpEd Informal Coffee, TBD, 9:00am
30        TK-5 Early Dismissal
31        Father & Friends’ Day, North & South
31        Halloween Parades, North & South, 2:30pm
31        Halloween Parade, West, 2:15pm

 

November

 2          West New Building Open House, West, 11:00am – 1:00pm
3-7       Book Fair, South
4          Election Day
4          HSF Pledge Day
5          Superintendent’s Coffee, Crocker Library, 8:45am
5          2nd/3rd Musical, South, 7:00pm
6          TK-5 Early Dismissal
6          Parent Ed 101, South, 8:45am
6          3rd/4th Musical, West, 6:30pm
7          7th Networking, Crocker, 8:45am
7          6th Crocker Ice Skating, Belmont Iceland, 5:30-7:30pm
10        Non-Student Day/ Non-Contract Day
11        Veterans Day Holiday
12        TK-5 Trimester 1 Ends
12        HSF Parent Campaign, DO, 8:45am
12        School Site Council, North, South & West, 3:15pm
13        6-8 Early Dismissal (1:15)
13        TK-5 Early Dismissal
13        Board Meeting, South, 6:00pm
14        6-8 Trimester 1 Ends
17        Recreation Commission, District Office, 5:00pm
18        HSF BOD, District Office, 8:45am
19        School Site Council, Crocker, 2:15pm
19        Superintendent’s Coffee, District Office, 6:30pm
20        6-8 Early Dismissal (1:15)
20        TK-5 Early Dismissal
20        Pre-K Pow Wow, North, 12:00-3:00pm
25        6-8 Report Cards Mailed
26        Turkey Trot, Crocker, 9:00am
26        TK-8 Noon Dismissal
26        TK-5 Report Cards Go Home
27        Happy Thanksgiving
28        Thanksgiving Recess (December 1 Non-Student Day/ Non-Contract Day)

  

 

If you are an individual with a disability and need accommodation to participate at this meeting, please contact the District Office at

(650)342-5193 at least 48 hours in advance.

 

Public records that relate to any item on the Open Session Agenda for a Board Meeting are available for public inspection.  Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board.  The Board has designated the office at 300 El Cerrito Avenue, Hillsborough, CA for the purpose of making those public records available for inspection.

 

 

The resubmit was successful.